October 27-29, 2014 | Palais des Congrès de Montréal | Montréal, Québec

Exhibitor Menu

Terms and Conditions

 

1. TERMS

This reservation form represents your offer to participate and is subject to acceptance by the Canadian Wind Energy Conference Partnership and the Canadian Wind Energy Conference Partnership reserves the right to terminate your reservation unless all of your financial accounts with the Canadian Wind Energy Conference Partnership and CanWEA are current 30 days prior to the show.

 

2. SUBLET

Booths cannot be sublet or shared unless approved by the Canadian Wind Energy Conference Partnership. Booth space will be assigned on a first-come, first-served basis, and by membership level. If the booths selected are filled, the closest possible booth will be assigned. The Canadian Wind Energy Conference Partnership reserves the right to re-assign booth numbers and booth placement as needed at any time.

 

3. PAYMENT

An invoice will be sent for the full amount. 25% is due upon receipt of invoice, with balance due within 10 days of invoice date or Februaruy 11, 2014 whichever date comes first. All cheques should be in Canadian dollars and made payable to the Canadian Wind Energy Conference Partnership. If your booth is NOT paid in full within 10 days of invoice date, your booth will be cancelled and no previous booth payments will be refundable.

 

4. CANCELLATIONS

If an exhibitor company submits a cancellation of their contracted exhibit space in writing by April 15th, 2014, 50% of the net contract price will be refunded. After April 15th, 2014, no refunds will be considered.

 

5. CANWEA EXHBITOR DISPLAY RULES

The CanWEA display rules are in accordance with the IAEE 2011 Rules and Regulations with exceptions noted as part of the text below.

 

BOOTH SPECIFICATIONS

All booths are 10′ x 10′ except the island booths as noted on the floor plan. Pipe and drape backs are 8′ high and side rails are 3′ high. A one-line booth sign is included. Display material cannot exceed 10′ in height for interior linear booths. Equipment may exceed 10′ however the company name on in-line booth may not exceed 10′ and may not face into neighboring booth within 10′ of neighboring booth.

 

Display material for in-line perimeter booths cannot exceed 12 feet.

 

Display material for in-line booths cannot be higher than 4′ from the aisle to within 5′ of booth back wall this to preserve sight lines for in-line booths.

 

The height limit for island booths is 16′ with exceptions required in writing by the Canadian Wind Energy Conference Partnership for any higher heights.

 

The base from the floor for hanging signs is 18′ with approval in writing required by the Canadian Wind Energy Conference Partnership for any sign that has a sign dimension depth of greater than 4 feet. A booth must be at least a 20′ x 20′ to have a hanging sign.

 

All exposed parts of a display must have a finished surface versus exposed framing.

Crates, containers, other packing materials and boxes may not be stored behind booth.

 

Carpet is mandatory for all exhibitors.

 

Split Island Booths. A split island booth is a peninsula booth which shares a common back wall with another peninsula booth. The entire cubic content of this booth may be used, up to the maximum allowable height, without any back wall line of sight restrictions. 16 feet is the maximum booth height allowance including signage and no signage may face within 10 feet of the neighboring booth.

 

End Cap Booths. No end cap booths are permitted.

 

6. OUTSIDE CONTRACTORS

Exhibitors may use contractors other than the Official Exhibit Contractor to set up and dismantle exhibits if Exhibitor provides to the Canadian Wind Energy Conference Partnership a copy of the applicable form provided in the Exhibitor Services Manual. This authorization must include the name and address of each contractor, a certificate of insurance, the name of the supervisor, and the number of workers. The exhibitor assumes full responsibility for all acts of its contractors and agrees to hold harmless and indemnify the Canadian Wind Energy Conference Partnership for any loss or any damage to the Palais des Congrès de Montréal.

 

7. EXHIBITOR ADMISSION

Two (2) exhibit passes are included with a standard 100 sq. ft. (10×10) booth. For all booth spaces larger than 100 sq. ft. please refer to the table Free Allocations for Exhibitors for booth personnel and client day pass allocations listed on register page of the CanWEA website. Exhibitor personnel passes are not transferable. Additional exhibitor personnel passes will be available for purchase. Exhibitors will have access to the exhibition floor, opening reception, lunch and breaks for the duration of the conference. Exhibitor admission entitles the Exhibitor to attend the EXHIBITION HALL, ALL FUNCTIONS held within the hall and the PLENARY SESSIONS ONLY. Awards Banquet tickets are available for purchase via registration. Booth personnel not displaying the proper exhibitor badge may be removed from the exhibit hall at the discretion of the Canadian Wind Energy Conference Partnership. Exhibitors are NOT permitted to use client guest passes for booth personnel. The exhibiting company takes responsibility for adherence to these admission regulations.

 

8. ADMITTANCE DURING NON-SHOW HOURS

Exhibit personnel will not be allowed to enter the exhibit floor earlier than two hours prior to the opening of the show. Exhibitors must have their CanWEA exhibitor badge for non-show hours admittance and make arrangements with show management and security ahead of time.

 

9. DAMAGE TO PROPERTY

The exhibiting company is liable for any damage caused to building floors, walls or columns or to standard booth equipment. The exhibitor may not apply paint, lacquer, adhesives, stickers or other coating to building floors, walls or columns or to standard booth equipment.

 

10. FOOD AND BEVERAGE

Any exhibiting company interested in providing any form of food or beverages on the show floor, please be advised that all food and beverage services for your booth must be ordered from the Palais des Congrès de Montréal food service vendor. No outside contractors will be permitted.

 

11. FIRE AND SAFETY REGULATIONS

No flammable liquids may be stored inside the Palais des Congrès de Montréal. Prior notification and approval will be necessary from the Montreal Fire Department to display any heat producing products or chemical materials, gases, etc., deemed hazardous by the fire department.

 

12. LABOUR

Exhibitors are required to observe all contracts in effect between the Canadian Wind Energy Conference Partnership, service contractors and the Palais des Congrès de Montréal. All information relating to move-in, set-up, dismantling, and move-out at the Palais des Congrès de Montréal during the CanWEA Conference and Exhibition will be included in the online Exhibitor Services Manual. 13. SOUND All demonstration and sound equipment MUST be tuned to a conversational level and must not be objectionable to neighbouring exhibitors. If management receives any complaints, exhibitor agrees to cease use of sound equipment.

 

14. DISMANTLING

Exhibitors’ displays may not be dismantled or packed in preparation for removal prior to the official closing time on October 29, 2019. Every booth must be fully staffed and operational during the entire Exhibition. Failure to respect this rule may impact participation privileges in future CanWEA conferences.

 

15. MEMBERSHIP STATUS

You must be a member in good standing at the time of purchase in order to qualify for membership discounts. Fees will be assessed on level of membership at the time of booking. If you are unsure of your membership status, please contact [email protected].

 

16. ASSIGNMENT

With the exception of an assignment to a competitor of the Customer (which shall require consent from the Customer), this Agreement may be assigned in its entirety by the Canadian Wind Energy Conference Partnership, without obtaining the consent of the other party, to an entity into which the assigning party is merged, or to an acquirer of all or substantially all of the business or assets of the business unit of the assigning party to which this Agreement pertains, or as part of a business restructuring, sale of stock, or other recapitalization or reorganization.