October 27-29, 2014 | Palais des Congrès de Montréal | Montréal, Québec

Plan Your Trip Menu

Conference Hotels

CANWEA has negotiated discounted hotel rates for CANWEA attendees.  You must make your hotel reservation through Orchid Event Solutions.  Hotel reservations are taken on a first-come, first-served, space available basis.  Housing is now open!  Please click here to reserve your accommodations. 

You can also print the CanWEA 2014 Housing Form or Group Block Form and fax/mail to Orchid Event Solutions.

Fax:                (801) 355-0250 (do not mail after faxing)

Mail:               175 S. West Temple, Suite 30

                          Salt Lake City, Utah 84101

To find out where your hotel is located in Montreal, please see the CANWEA 2014 Hotel Map.

Deposit

All reservation requests must be accompanied by a credit card guarantee for one night’s room and tax for each room reserved.

Acknowledgments

Orchid Event Solutions will send reservation acknowledgements within 24 hours via email if booked online or phone; fax and mail acknowledgements will be sent within 72 hours of receipt. If you do not receive your acknowledgement in this time frame, contact Orchid Event Solutions. You will not receive a written confirmation from the hotel.

Cancellations/Changes/Refunds

Reservations cancelled after October 3, 2019 will be subject to a $25 cancellation fee for each room cancelled charged by Orchid Event Solutions. Deposit of one night’s room and tax will be forfeited entirely if cancellation occurs within 48 hours of arrival date, please refer to your hotel’s individual cancellation policy found on you acknowledgement letter. Through October 20, 2019 send requests for changes and cancellations in writing to Orchid Event Solutions via e-mail ([email protected]) or fax to 801-355-0250. After October 20, 2019, contact hotels directly to make changes and cancellations.

Questions or Special Requests?

For questions or special requests, please contact Orchid Event Solutions at 866-748-9560 between 7:00 a.m. and 6:00 p.m. Mountain Standard Time, Monday through Friday or e-mail questions, cancellations, or changes to your reservation to [email protected].  Special requests are not guaranteed. Hotels will assign specific room types upon check-in, based on availability.

Hotel Suites

If you are interested in booking a hotel suite, please email [email protected]. There are a limited number available at a discounted rate for CanWEA attendees.

Group Blocks

Groups may reserve a block of 10 rooms or more at a conference hotel by printing the CanWEA 2014 Group Block Form and faxing the completed form to (801) 355-0250. Please be advised that group sub-blocks are not available in every hotel and can only be applied to a certain number of rooms within each hotel so it is possible that a hotel may no longer be available for group sub-blocks but could still accept individual reservations which would be subject to the normal cancellation policies. Final rooming lists with individual names for each room reserved will be due by August 28, 2019. If a rooming list is not received by August 28, 2019, the group block will be cancelled. Cancellations after October 3, 2019 will be subject to a $25 cancellation fee per room. One night’s room and tax will be forfeited if a cancellation occurs within 24 – 48 hours of arrival date (depending on the specific hotel’s cancellation policy as noted in your acknowledgement letter).

Important Housing Message

Orchid Event Solutions, CanWEA’s only official Housing Company is coordinating hotel reservations for the Conference. When you book your room with Orchid Event Solutions you will receive the following benefits:

  • Immediate email acknowledgement of your hotel assignment;
  • Entitled to receive reduced and discounted rates at official meeting hotels;
  • Free access to the internet in your guest room;
  • Complimentary shuttle service from hotels to the Convention Center;
  • Protection in the event the hotel has oversold guest rooms;
  • And much more!

When rooms are booked at hotels that are NOT within our official hotel block and/or are not booked through Orchid Event Solutions:

  • CanWEA is exposed to penalties for not fulfilling our room block commitments;
  • CanWEA risks our ability to rebook preferred meeting hotels and receive reduced rates;
  • CanWEA could possibly lose qualification for the amount of space needed at the convention center;
  • CanWEA is unable to assist in the event a reservation can’t be located in the hotel’s system;
  • CanWEA is unable to help protect reservations in the event the hotel “oversells” its room inventory.

Information about CanWEA 2014 Housing

  • There are a limited number of rooms available at the conference rate and they will sell out quickly so you are encouraged to book your room early.
  • Late Arrivals: Arrival dates are firm – failure to check-in on the scheduled date of arrival will result in the cancellation of the room for the remainder of the stay. Changes to arrival dates must be made in advance of the event to ensure you have a room available when you arrive.
  • Please review the individual cancellation policies for each hotel before making your reservation. The cancellation policy will go into effect immediately at the time of the reservation except for exhibitor sub-blocks.
  • All bed types and smoking preferences are requests and are based on availability. Bed types and smoking preferences cannot be guaranteed, however the hotels will do their best to accommodate your requests.
  • All of the hotel rates are quoted as single or double occupancy in Canadian funds and do not include applicable taxes.
  • CanWEA compiled the information on the hotel amenities as a service to its attendees however cannot be held responsible for any changes the hotels make to the services listed. Please check with the hotel directly if you wish to confirm any of these services and their applicable charges.